Finance, Funding and Sponsorship

Club Admin

Finance Templates

Finance Checklist

The following checklist can assist a club in managing it's finances through ensuring adequate security processes are in place, reporting is consistent and provide new methods of collecting and managing club funds and resources 

✔ Club has a defined annual budget and cash flow projection. Does your club spending reflect this? 

✔ A Regular financial report is provided by the treasurer to each meeting. Keeps committee well informed and ensures emerging issues are identified well in advance. 

✔ The Club has an online accounting system to manage finances:

  • Saves Time
  • Reduces the risk of misplaced funds
  • Assists with new incoming treasurers
  • Easy reporting

All funds received are receipted. This reduces risk of misplaced funds and ensures funds can be tracked. 

Payments by the club have an approval process (approved by 2 people, receipted and recorded appropriately) 

✔ Cash registers are balanced. Ensures money is tracked and reduce the risk of theft or misplaced funds. 

Registers are cleared regularly during events. Ensures large amount of cash isn't in one place for too long. 

✔ Clubs cash stores are secure. E.g. In a Safe

There is 2 people present when counting cash. Reduces risk of miscalculation and theft.

✔ Cash amounts banked and all receipts are accurately recorded in clubs accounting system. Improves tracking

Majority of funds are collected electronically (EFTPOS or online) i.e. memberships, apparel etc - easy to report and track, reduces time and easy for members. 

The Club uses online software for members to purchase tickets to events. Reduces risk of theft or misplaced funds, easy for members and easy for tracking.

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